100% Secure Payments
Tender Details
- Country: Ethiopia
- Summary: Event Organizer for the Third National Social and Behavior Change (Sbc) Summit fhi360
- ETT Ref No: 93620461
- Deadline: 25 Dec 2023
- Competition: ICB
- Financier: Self Financed
- Purchaser Ownership: Public
- Tender Value: Refer Document
- Notice Type: Tender
- Document Ref. No.:
- Purchaser's Detail :
- Description :
- Tenders are invited for Event Organizer for the Third National Social and Behavior Change (Sbc) Summit fhi360 Pre-Event Tasks (2 months prior to the event): Budget and timeline management: develop and submit the action plan for pre-during and post-summit with a budget to the core committee and execute accordingly when it is approved. Planning and design: design the stage, decorations, and overall ambiance of the summit in 3D that will be posted on the summit website including labeled syndicate rooms, poster presentation, and booth site. In consultation with the organizers list out all related print materials the design and printing. Participant management: Manage participant list and entrance badge including Journalists. Logistics: work closely with the hotel and the organizers to supply the necessary logistics biith, poster, and each syndicate room facility such as sound system, LCD projectors, stationeries for skill-building sessions, etc. Booth management: coordinate with the secretariate (EHPEA) and communicate, promote, and advertise with relevant government, non-government, and private sectors to sell out booth space based on the space category. During Event Tasks (Day of Event): Operations and logistics: Oversee all the operations and logistics of the summit, such as registration (badge and participants bag distribution as per the preregistration list), seating, audio-visual, security, poster, and booth sites, etc, and endure everything runs smoothly and according to plan. VIP service: Usher and manage VIP attendees, ensuring they receive excellent service throughout the event. Keep the required staffing to provide protocol services and qualified reception throughout the summit. Speaker and schedule coordination: Coordinate with speakers and conference schedule, including handling any last-minute changes or requirements. Media coordination and documentation of the event: coordinate with the media during the event. Issue and complaint resolution: Handle any issues or complaints that may arise during the summit and resolve them quickly and effectively. Emergency management: Handle any unforeseen situations or emergencies that may arise during the event. Lunch and refreshment service: In coordination with the hotel, ensure the participants smoothly served the lunch and 2 refreshments per day. Post-Event Tasks (1-2 weeks after the event): Vendor follow-up: Follow up with the vendors to ensure proper closure of the summit. Post-event reporting and evaluation: Provide post-event reporting and evaluation Please note that FHI 360 doesn't accept fees at any step of the recruitment process. Interested candidates (firm or consultant) are encouraged to submit their applications to the official FHI 360 procurement email, EthiopiaCO.purchase@fhi360.org and InfoEthiopia@fhi360.org no later than December 25, 2023. OR submit the proposals directly to the FHI360 office to the following address: Family Health International360 Ethiopia (FHI360), Bole Sub City, Africa Venue Road, Bole Airport Andualem Building (Next to Sky Light Hotel), Addis Ababa, Ethiopia", not later than on or before December 25, 2023, at 10:00 am. For additional information please contact Hanna Mamo, phone number +251 91 389 3224, Email: HGirum@fhi360.org Bid closing date: Dec 25, 2023 Bid opening date: No Specific Opening Date and Time Region: Addis Ababa
- Documents :
Purchaser : FAMILY HEALTH INTERNATIONAL (FHI 360)-ETHIOPIA
(FHI360), Bole Sub City, Africa Venue Road, Bole Airport Andualem Building (Next to Sky Light Hotel), Addis Ababa,
Email :hrethiopia@fhi360.org
If you are registered member, kindly login to view full details of this tender notice:
CLICK HERE TO LOGIN
